Unlike Asana, Notion is an all-in-one customizable workspace that combines project management with docs, knowledge hubs and AI, eliminating the need for multiple tools.
OpenAI turns shared knowledge into faster workflows with Notion
"Notion has become an integral part of our entire research flow and product development process, from daily stand-ups to coding to shipping and iterating new models faster and faster,” says Karina Nguyen of OpenAI’s research team.
Read why Open AI switched to Notion ->
Say goodbye to juggling tools like Asana, Confluence, and Google Docs. Notion brings it all into one place.
Beyond the time and money we’ve saved, the real value of Notion is how it’s transformed the way we work. Everyone at Viva leverages Notion in their own unique way, which empowers our teams and keeps our customers engaged.
Compare Notion and Asana side-by-side, and you’ll see: Notion combines task tracking, documentation, collaboration, and AI in one connected workspace.
All knowledge, accessible to everyone
Collaborative docs, team wikis, AI search—so everyone can work together and find what they need.
Seamless collaboration
Real-time co-editing with presence indicators, threaded comments and @mentions, customizable spaces for teams
Projects, tasks, forms, and more
One place to manage all work. One less tool to worry about.
Connect your existing tech stack.
Native integrations with popular tools like Slack, GitHub, Jira, and more. API access for custom integrations.
Notion’s Asana importer makes switching seamless. Move your projects, tasks, and timelines from Asana to Notion in just a few clicks.
Unlike Asana’s rigid task views, Notion gives you full control over how your team works—boards, timelines, calendars, and customizable fields included.
Customize any workflow
Notion doesn’t lock you into Agile Scrum, or any other system. Take our building blocks – databases, pages, checklists, media, embeds – and create any workspace you want.
Choose the perfect project view.
Show tasks as kanban boards, calendars, lists, or tables - whatever works best for your team's workflow.
Create custom properties and fields.
Track exactly the information that matters for your specific projects, rather than being limited to preset options.
Build unlimited charts and forms
Combine different blocks and views in ways that match how your team actually works.
Before Notion, I’d build these out in Excel, and when timelines shifted, I’d have to manually reshuffle everything. Now, it’s so much easier to adjust; I just change the due date and the Gantt chart updates automatically.
| Features | Notion | Asana |
|---|---|---|
| Project tracking | ✔ Boards, lists, timelines | ✔ Boards, lists, timelines |
| Collaborative docs | ✔ Built-in, with real-time edits | ❌ Not built-in (uses integrations) |
| Knowledge base & wiki | ✔ Centralized & searchable | ❌ Not native |
| AI capabilities | ✔ AI connectors, autofill, Q&A | ❌ Limited |
| Full customization | ✔ Build any workflow you want | ❌ More rigid structure |
| Cost efficiency | ✔ One tool, imstead of 3+ | ❌ Requires additional tools |
| Templates + community | ✔ Tens of thousands of templates | ❌ Fewer options |
We keep hearing the same thing: “We're paying a lot for Asana, but adoption is low.” Be the one who brings in a tool people love.
Engage your whole company with ease
Say goodbye to tools you have to wrestle with to get work done – whether you’re a product, engineering, marketing, or sales team.
No more context switching
Keep all your docs directly in your project management system so everything is findable and at your fingertips. No confusion, no duplicate work, total transparency, and clear organization.
Notion is rated best by G2
In G2’s comparison of Notion vs Asana, Notion ranks higher across product direction and quality of support. Notion users are more likely to recommend the tool than Asana.
Before Notion, we had to deal with a lot of tool fragmentation. Now we have one cross-department project management tool united with our company knowledge.
Our Enterprise plan has the features you need to move your large team from Asana and upgrade your workflows while you’re at it.
Dedicated success manager
Your own customer success manager to help onboard large teams and create custom workflows. Reserved for teams larger than 100 paying annually.
Advanced permissions
Extra permission controls to prevent certain employees from sharing pages externally, disable guests, and set workspace-level rules.
Custom contracting
We’ll work with you to create a custom contract and payment via PO/invoice. Reserved for enterprise accounts with over 100 users.
Unlimited version history
Access version history of any page indefinitely, not just 30 days.
SCIM API
Automate user provisioning and management. Create, remove, add, update, or retrieve any user or group.
Bulk PDF export
Export all of your content at once as PDFs. Handy for legal or compliance backups.
Get started with templates for project management, task tracking, wikis, and more. Notion’s template ecosystem goes far beyond Asana—with full-page docs, databases, and community-made workflows.
Top 10 Project Management Templates
Whether you're managing simple projects or complex client workflows, Notion adapts to fit your way of working.
Explore Notion templates for project management →
Best Task Tracking Templates on Notion
Streamline client communication and improve project visibility in one modern hub to delight clients.
Best task tracking templates on Notion →
How does Notion compare to Asana for project and task management?
Notion combines project management and knowledge management in one connected workspace. While Asana focuses solely on tasks and timelines, Notion allows you to manage projects, organize your team's knowledge, and create customized workflows—all in one place. With integrated AI, you can automate tasks, find answers quickly, and keep information up to date.
Why is Notion the best Asana alternative?
Notion combines the best parts of Asana—like task tracking and timelines—with tools Asana doesn’t offer: wikis, collaborative docs, and AI-powered search. Instead of needing three different tools, you get one connected workspace.
Can Notion do everything Asana does for tracking tasks and projects?
Yes! Notion offers all the essential features for tracking tasks and projects, including boards, calendars, timelines, and due dates. However, it also provides advanced customization, so you can create workflows that adapt to your team’s unique needs. Unlike Asana, you can also integrate documentation and context directly into your project views.
Does Notion integrate with the tools my team already uses?
Absolutely. Notion integrates seamlessly with tools like Slack, Google Workspace, and Microsoft Teams. You can also embed files, sync calendars, and use our API for custom integrations. Notion often eliminates the need for additional tools like Google Docs or Confluence by centralizing your workflows and knowledge.
How does Notion’s AI help with project management?
Notion’s AI goes beyond simple automation by helping you:
Find answers fast: Search across tasks, documents, and databases.
Write smarter: Generate updates, meeting notes, or project summaries instantly.
Keep information up to date: Use AI to refine and organize your team’s knowledge effortlessly
Try Notion free and see how much more your team can do with fewer tools.
