Your iPhone makes it easy to stay on top of emails, even if you receive them for multiple accounts. Whether you use the Gmail app or Apple’s native Mail, managing your correspondence is simple. Still, you might want to declutter your inbox by removing accounts you no longer use.
If this is the case, this concise guide will explain how to remove a Gmail account from an iPhone. You can approach this task in several ways, depending on how you've connected the account to your phone.
We’ll also discuss a suitable email alternative that can help improve your workflow and enhance your email organization.
3 ways to delete a Gmail account on an iPhone
To ensure your phone no longer receives Gmail messages and notifications, you can remove the account in three ways:
In your phone’s settings
From the Gmail app
Via Safari
These methods are not mutually exclusive, as you’ll learn in the tutorials below.
How to delete a Gmail account from iPhone in Settings
If you’ve connected your Gmail account directly to your iPhone, it will sync various data, including the following:
Emails
Contacts
Calendar
To stop syncing and disconnect Gmail’s services from your iPhone, follow these steps:
Open Settings
Scroll down to Mail (you can also pull down the search bar to find it more quickly)
Go to Accounts
Tap your Gmail account
Tap Delete Account and confirm the removal
From the same menu, you can toggle the syncing of specific data on and off, which is useful if you only want to stop receiving emails from Gmail but keep syncing your contacts and calendar.
How to remove an email from the Gmail app
If you have multiple Gmail addresses connected to different devices, you can manage them from the Gmail app. The following steps show how to remove a specific account from your iPhone:
Open Gmail and tap your profile icon
Go to Manage accounts on this device
Tap Remove from this device
Note that Gmail is connected to other Google services, so removing your account from the device also signs you out of the provider’s other platforms, including the following:
YouTube
Maps
Any Workspace apps (Docs, Sheets, etc.)
If you’ve signed in through Safari and chosen to remember the account, you must log out of it separately.
How to remove Gmail from an iPhone in Safari
Signing into your Gmail account on Safari means that Google’s search engine is also connected to your account. Because of this, Google can track your online behavior and gather a lot of data tied to you.
To ensure this doesn’t happen, follow the steps below to remove your account from Safari:
Open Safari and go to Gmail
Tap the hamburger menu in the upper-left corner
Choose Sign out of all accounts
You’ll be signed out, but your account will still be remembered. To delete it, tap Remove an account
Things to remember when removing your Gmail account
By going through the above steps, you can remove a Gmail account from your iPhone and browser, but doing so doesn’t delete the data collected and stored before the removal. It only restricts account access and further syncing.
Your Gmail account will still be active and accessible from other devices. If you no longer use it, you can delete it entirely. Even if you don’t plan to get rid of it completely, it might be wise to consider using another email provider.
Why you should consider alternatives to Gmail
While Gmail is a popular and user-friendly email service, it may not fully address the needs of users seeking to maximize their email productivity and maintain a highly organized inbox. Gmail is easy to use, but it can present challenges when dealing with:
Inbox overload: Managing a high volume of emails can become overwhelming, making it challenging to prioritize and focus on important messages.
Customization limitations: Gmail’s interface and organization options are more basic, with tabbed sorting, labels, and filters as its primary organization methods. This can restrict your ability to create a personalized and efficient email workflow.
Insufficient integration capabilities: Gmail doesn’t offer a high level of integration with task management, notes, or project management tools beyond its current Workspace ecosystem. Compared to dedicated productivity and project management tools, the features Google Tasks and Google Keep offer are quite basic, forcing you to look to other applications for your needs.
AI automation limitations: Gmail has some basic AI features like Smart Compose, but they’re subpar in terms of AI sorting, automated email management, and workflow automation. AI automation allows you to minimize time-consuming tasks like manually sorting your emails or creating labels for priority messages, which hinder your productivity and limit your ability to handle high-level tasks.
If you struggle with these productivity and organizational challenges, exploring alternative email solutions could be a worthwhile decision.
What workflow enhancement features should your email service offer?
While basic email features like folders and tabs can help you manage your inbox to an extent, your productivity can be hindered if you don’t have full control over how you organize and interact with your emails. The best way to ensure such control is to choose an email service that prioritizes customizable workflows and intelligent automation.
With customizable workflows, you can tailor your inbox to match your unique projects and priorities, creating personalized views and layouts that enhance your efficiency. Intelligent scheduling and sorting features take this further, leveraging AI to manage your repetitive tasks, including email sorting, filtering, and summarization.
Only a handful of productivity-focused email providers offer such robust AI features. To experience the benefits of a truly efficient email workflow, check out Notion Mail.
Level up your email efficiency with Notion Mail
Notion Mail is an AI-first solution built for efficiency. Its intelligent tools adapt to your workflows, making it easier to stay in control of your inbox and improve your productivity.
Here’s a glimpse of how Notion Mail’s features serve you:
Feature | How it works |
Customizable views | Tailored views enable you to create personalized layouts or use pre-built templates to organize your inbox based on projects, tasks, or priorities for a tailored email experience. |
AI autopilot | The autopilot intelligently sorts, filters, and labels your emails, automating routine tasks and showing your important emails first. |
Snippets | With these pre-made templates, you enable faster and more efficient email composition and minimize redundant tasks. |
Easy scheduling | You can automate meeting scheduling by using a short command /schedule or inserting a scheduling button directly into your emails, allowing your recipients to schedule their meetings right then and there. |
Notion-style productivity features | Notion Mail emulates the legacy Notion-style editor, which allows you to use slash commands to quickly format your text or insert content into your email, enhancing email composition and workflow. |
Keyboard shortcuts | You can use shortcut keys to initiate commands like Trash, Archive, Reply, and Mark as read to speed up your email management process. |
This high level of customization allows you to tailor your inbox to your unique needs, creating inboxes within an inbox to cater to different tasks and projects.
How to create your free Notion Mail account in minutes
Enhancing your productivity with Notion Mail takes a single step—sign up with your existing Gmail or Google account and begin experiencing the streamlined email management for free!
Notion Mail’s free plan is unlimited, so you don’t need to make any commitments. It provides robust productivity tools for simplified inbox management. But if you wish to expand Notion Mail’s functionality with more AI automation and advanced features, explore the Notion AI add-on.
Bonus read: Need more help removing an email account from your phone or deciding on an alternative email provider? Explore our helpful resources:
